It is 8 AM and Sam Houston is on his way to his office in downtown Chicago. He drives from his house in Libertyville, a northern suburb of Chicago, then catches a train into the city. During his roughly seventy-five minute train ride, he has learned to balance his laptop, notebook and pencil, his blackberry, and his triple shot frappuccino coffee. He begins his trip by reviewing his agenda for the day, thinking through his upcoming meetings, his to-do list, and the projects under his supervision.
For some reason, today Sam finally comes to the realization that he is overcommitted. He thinks to himself, "I need to cut things off my lists!" (Good for you, Sam!) As Sam tries to think of solutions, he cannot resist the temptation of going through the mail that came in during the night. Alas, he sees that both Susan and Charlie have asked him for ‘small’ favors that would require him to be part of two different teams- one exploring strategic priorities for the organization, the other making a decision on which vendor the organization should choose for its new social media platform re-design. Sam knows that he cannot turn these opportunities down; they are both critical to his career, not to mention that he does owe both Susan and Charlie favors for their help on one of his past efforts. Sam tries to think how he might organize his tasks and prioritize his ‘big ticket’ items. As he works on his list, he hears the soundtrack of ‘We are Champions’ by Queen playing, and he rushes to silence his ringtone by answering his blackberry. His wife is calling to remind him that he has three social events on his calendar in the next two days. Reluctantly, Sam acknowledges that he had promised to attend two school events for his children and visit his in-laws for a birthday celebration. Becoming frustrated at his increasing commitments, Sam has now forgotten what he was doing before the phone call and he is also reminded that he is only two stops from Union Station. He begins to pack his stuff up, takes a moment to enjoy his now cold caffeine drink, and takes a quick glance at the headlines from the Chicago Tribune. The train makes its entry into Union Station and Sam walks briskly to the exit where he hails a cab to take him to his offices in the Merchandise Mart. As he takes the elevator up and heads into his office, he makes a mental promise to himself, "No more commitments today. No matter what, I have to say no!" Sitting in his comfy leather chair and taking a moment to enjoy the view of Lake Michigan from his office window, he is interrupted by his assistant who tells him about an emergency meeting that is being called by the CEO. Sam realizes that today may not be the right day to say no…
Can you connect with the above scenario! Unfortunately, (and yes, I do mean unfortunately) may of us can. As much as we try, we never seem to manage our ever increasing commitments. We over-commit and continuously extend ourselves. Many of us can do this for seemingly good reasons. We want to seem helpful or we do not want to allow opportunities to slip us by. Other times, we may have underestimated the resource and time investment that the various commitments would require of us. Commitments do come due, and troubles build as the timelines draw near. We get irritable and annoyed with ourselves and the tasks at hand. As a result, the quality of our work suffers, both in terms of the output that we deliver and the process that we employ to arrive at the output. In the final analysis, we, as individuals, suffer. Our quality of life is impacted.
If you have strategies, decision-tools, or process frameworks that you use to manage your commitments, both in terms of identifying how to decide what commitments to take on and how you manage your ongoing commitments, please share them with me... and with Sam!
P.S. My wonderful students of IMT 580 the last year brought me a fiction book. I enjoyed reading it. So, here is my first attempt at writing what I hope is fiction (based on reality, of course!)…Stay tuned for the entire book, if I ever manage to stay focused on my current commitments!